PRIVACY AND COOKIES POLICY

The MILSET Privacy and Cookies Policy explains how MILSET uses the personal data we collect from you when you use our website.

REF: MILSET-2021-07-001-ADM-Privacy_Cookies_Policy

Headquarters: 11 Pte. 1914 Barrio de Santiago. Puebla, Mexico Postal Code 72410

Tel: +52 5656138531  •  Email: info@milset.org  •  Website: http://www.milset.org

What data do we collect?

According to the programme you apply to, MILSET collects the following data:

According to the information you request, MILSET collects the following data:

How do we collect your data?

You provide MILSET with most of the data we collect. We collect data and process data when you:

• Submit an event on MILSET website
• Submit a membership request on MILSET website
• Request for information through MILSET website, email or social media
• Register to receive MILSET Newsletter
• Voluntarily complete a MILSET online survey
• Voluntarily complete a MILSET online form
• Register to participate in a MILSET Programme or event through the MILSET registration system
• Use or view our website via your browser’s cookies

How will we use your data?

MILSET collects your data so that we can:

• Process your requests and answer accordingly
• Email you with information from a MILSET Programme or event
• If you are a MILSET member, you can receive information on MILSET Programmes, events, and other member events

Where do we store your data?

Hosting company name: HostDime Premier Global Data Centers

Address: Vinters Business Park, New Cut Road, Maidstone, Kent, ME14 5NZ

Coordinates: 51.279819, 0.549455

HostDime UK bandwidth providers:

• CenturyLink
• Linx (London Internet Exchange)
• Telia Company AB

What type of security is implemented in the Data Center?

• ISO 27001 certified
• Security is operated by in-house team 24/7/365
• SEAP 3 rated perimeter fencing
• Airlock gates on perimeter and turnstiles into data halls
• PIN, photographic and card combination access

HostDime takes the security of its network very seriously. To ensure network security, data integrity and privacy, HostDime uses programs that monitor network traffic and access to its network. These programmes collect information regarding User’s use of HostDime’s services, website and network (Traffic Information).

For more information regarding Hostdime Privacy and security policies
https://www.dataprivacyframework.gov/

How do we store your data?

MILSET will keep your: Name, email address, phone number, country of residence, and any other collected data for seven (7) years.

Once this period has expired, we will delete your data following a strict process that consists on:

• Gather three (3) eyewitnesses including the MILSET Data Protection Officer, MILSET General Secretary, and an external guest to start the deletion.
• MILSET IT Coordinator will delete the corresponding files.
• Finally, the system will generate a txt. Script with the data deletion information (Date, time and storage details) if a user requires the deletion proof this file will be delivered.

In case an early erasure of a user’s personal data is requested, the same process will follow.

What are your data protection rights?

MILSET would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access - You have the right to request MILSET for copies of your personal data. We may charge you a fee for this service if it needs to be delivered by a courier service.
• The right to rectification - You have the right to request that MILSET corrects any information you believe is inaccurate. You also have the right to request MILSET to complete the information you think is incomplete.
• The right to erase - You have the right to request that MILSET erases your personal data, under certain conditions. You must complete, sign, and submit the Right to Erase Request Form to:
  Headquarters: 11 Pte. 1914 Barrio de Santiago. Puebla, Mexico Postal Code 72410
  dpo@milset.org
• The right to restrict processing - You have the right to request that MILSET restricts the processing of your personal data, under certain conditions.
• The right to object to processing - You have the right to object to MILSET processing of your personal data, under certain conditions.
• The right to data portability - You have the right to request that MILSET transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

What types of cookies do we use?

There are several different types of cookies; however, our website uses:

• Functionality – MILSET uses these cookies so that we recognisze you on our website and remember your previously selected preferences. These could include what language you prefer and the location you are in. A mix of first-party and third-party cookies is used.
• Advertising – MILSET uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. MILSET sometimes shares some limited aspects of this data with third parties for statistics purposes.

How to manage cookies

You can set your browser not to accept cookies. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

MILSET website contains links to other websites. Our Privacy and Cookies Policy applies only to our website, so if you click on a link to another site, you should read their Privacy Policy.

Changes to our Privacy and Cookies Policy

MILSET keeps its Privacy and Cookies Policy under regular review and places any updates on this web page. This Privacy and Cookies Policy was last updated on July 21, 2021.